GableStage seeks Artistic and Education Programming Associate

Artistic and Education Programming Associate

Artistic and Education Programming Associate

The artistic and education programming associate is primarily responsible for assisting the producing artistic director and other central members of staff (development, box office, marketing) to execute education initiatives, identify and create outreach opportunities, hire and cast artists, manage the producing artistic director’s schedule and streamline external communication with community stakeholders. With a detailed approach to organization & time management, the artistic programming and education/outreach associate serves as an assistant to the producing artistic director.

 

Primary Responsibilities

Work with producing artistic director to ensure all educational programs are planned and executed efficiently and with excellence (Shakespeare in the Schools tour, IGNITE, Diary of a Production, Student Matinees); manage casting (including advertising and managing union and non-union season auditions and callbacks and keeping casting files/database updated throughout the season); manage producing artistic director’s schedule and correspondence as necessary (schedule meetings, speaking engagements and respond to inquiries); manage the nonprofit partnership program (work with advancement director, managing director and producing artistic director to identify and book nonprofits for each production); community engagement (produce adjacent programs on and off site including post-show panels and readings, the series at The Hub, and more); manage the Windows on the Work Pre-Show Talks (and lead about half of them for each production); maintain relationships with donors, trustees, private and public schools, audience and other stakeholders.

  • Serve as assistant to producing artistic director, assisting in artistic administrative tasks like casting and literary management. 
  • Organize, schedule and coordinate all aspects of GableStage’s educational and outreach programs, including Shakespeare in the Schools, IGNITE, Diary of a Production and student matinees through the Cultural Passport Program. 
  • Build and maintain relationships with Miami-Dade County and regional school districts via information distribution, communication with teachers and administration, oversight of logistics and scheduling related to programming, collaborate with teachers on syllabus development, coordinate guest teaching artists, coordinate tickets, and schedule school visits.
  • Serve as professional GableStage contact with a variety of stakeholders including community partners, subscribers, sponsors and political dignitaries.
  • Work with internal departments across the organization, with special focus on advancement and marketing teams 
  • Represent GableStage at events, be comfortable giving curtain speeches and pre-show talks; be chief representative at auxiliary events on and off-site by welcoming guests, coordinating logistics and setting up equipment as necessary.
  • Create and distribute promotional materials for stakeholder groups.
  • Plan and coordinate other events and opportunities, as needed, including panels and speaker opportunities—on and off site.

 

Knowledge, Skills and Abilities

  • Knowledge of and interest in regional theatre producing
  • A love of reading and seeing plays
  • Database, ticketing software and Google Suite knowledge
  • Ability to work with members of a team, public, media, and policy makers
  • Excellent time management skills and the ability to prioritize and shift swiftly between tasks in our fast-paced environment
  • Proficiency in Canva or InDesign applications
  • Experience planning and executing complex projects
  • Exceptional verbal and written communication skills and diplomacy—and the ability to communicate with various audiences and stakeholders
  • Analytical and problem-solving skills
  • Knowledge of Miami-Dade community, South Florida region beneficial
  • A love of meeting new people and comfort with public speaking
  • Comfort and excellence with written communication
  • Ambitious

 

Experience

A bachelor’s degree in theatre and experience working in the field is desirable. 

 

Compensation

This is a full-time, in-office position. $68,000 – $72,000 commensurate with experience. Health insurance and PTO after 3mo. 

 

Timing

Position open until filled. September 1 start. 

 

Application

Interested candidates should email cover letter expressing their interest in this position and full resume/CV to bnewport@gablestage.org.